Safeguarding remains our highest priority at Spring Harvest. As part of our commitment to safeguarding, our Photography, Filming & Recordings policy is provided to ensure the safety, privacy and safeguarding of the most vulnerable children and adults in our care.

To align with our Safeguarding Policy, comply with copyright regulations, and reduce disruption in venues, Spring Harvest does not permit unauthorised photography, video or audio recordings in any venue. This policy includes the use of traditional cameras, smartphones, tablets or any other wearable device such a s digital glasses or smart glasses capable of recording or live streaming.

Only authorised members of the Spring Harvest Team are permitted to film, record or take photographs. These Team members will be clearly identifiable by a Media Pass which should always be worn on a lanyard.

When authorised photographers or videographers visit a kids or youth venue, the Programme leaders will receive prior notice. In Kids venues, we ask the team to prominently display a notice 24 hours before the photographer or videographer visits, to let parents know when this will be happening.

As a Team member you should remain vigilant to the unauthorised taking of photos and audio/visual footage at Spring Harvest. If you see anyone taking photographs or recording footage who is not authorised to do so, please report them to your Programme Leader immediately. All persons issued with a Media Pass are aware that they may be approached by team, but please make sure you are wearing your team badge if you approach them and do so in a polite and sensitive way to discuss their actions.

Venue Managers and Stewards have the responsibility and authority to challenge individuals taking unauthorised photographs, video footage or recordings and this may result in denial of entry or removal from the venue to ensure the continued protection of the most vulnerable children and adults in our care.

For your information, the following information is provided to guests:
Spring Harvest and agencies authorised by us will take photographs and make video and audio recordings during the event, which may lead to your image or voice being on albums, publicity material, website, television, radio and live streaming broadcasts. This may include circulation outside the UK. Videos are made of meetings in the main venues which may include some brief shots of guests. Please come to the Spring Harvest Team Office early in the week if you would prefer not to be included in any photographs and recordings.

From time-to-time official Spring Harvest photographers or videographers will take promotional photographs in the kid’s and youth venues. Please tell the programme leaders if you DO NOT want your child to be included in the photographs. Unauthorised photography or filming of any children whilst they are in their programme or taking part in programme activities, is not permitted. This policy applies to photography or video footage taken on traditional cameras, tablets, smartphones or any other wearable device such as digital glasses or smart glasses capable of recording or live streaming.

Audio recordings are made by our Tech Team (wearing Spring Harvest Team badges) in most adult venues. Audio recordings are made directly through our tech systems and should not usually involve the use of any additional equipment. Audio recordings are not made during any kids programme sessions.